Exemption codes provide the legal justification for each redaction. When content is redacted, the applicable exemption code can be displayed on the redacted area, documenting why the information was withheld. Mapsoft Redactor includes built-in exemption code sets for FOIA, the Privacy Act, and legal discovery, and supports custom groups and codes.
The FOIA group contains the standard exemptions under 5 U.S.C. § 552:
| Code | Description |
|---|---|
| b(1) | National security classified information |
| b(2) | Internal agency rules and practices |
| b(3) | Information exempted by other statutes |
| b(4) | Trade secrets and confidential business information |
| b(5) | Inter-agency or intra-agency privileged communications |
| b(6) | Personal privacy |
| b(7)(A) | Law enforcement — could interfere with proceedings |
| b(7)(C) | Law enforcement — personal privacy |
| b(7)(D) | Law enforcement — confidential source |
| b(7)(E) | Law enforcement — techniques and procedures |
| b(7)(F) | Law enforcement — endanger life or safety |
The Privacy Act group contains exemptions under 5 U.S.C. § 552a for protecting personal information in government records.
The Discovery group contains common privilege codes used during legal discovery and litigation, such as attorney-client privilege, work product, and deliberative process.
You can create custom exemption code groups and codes to match your organization's specific requirements:
Tip
Keep exemption code strings short (e.g., "b(6)", "HIPAA-164.502") so they fit legibly within redacted areas on the document.
Exemption codes are stored in the annotation's Contents key. During the markup phase, the code is embedded in each redacting annotation. When redaction is executed (if the Add Exemption Codes option is enabled in Preferences), the code text is rendered on top of the redacted area using the configured exemption font and size.
Note
The appearance of exemption codes on redacted content is controlled by the Redacting tab in Preferences. You can configure the font, font size, and fill/stroke colors used for the exemption code overlay.
Exemption codes can be assigned in several places throughout the plug-in:
Exemption code configurations can be saved to and loaded from files. This allows organizations to share standardized exemption code sets across multiple workstations or operators.