Markup from Dictionary - Mapsoft Redactor Help

Dictionary-based markup lets you search an open PDF for specific words and phrases, then automatically place redacting annotations on every match. Each dictionary entry can carry its own exemption code, making it easy to apply consistent legal justifications across an entire document.

Extensions > Mapsoft Redactor > Markup from Dictionary

How It Works

Open a PDF document in Adobe Acrobat.
Choose Extensions > Mapsoft Redactor > Markup from Dictionary.
In the Dictionary Selection dialog, pick the dictionary you want to use. Dictionaries are loaded from the plug-in's storage folder automatically.
Select a page range (all pages or a specific range).
The engine searches each page for every entry in the dictionary and places redacting annotations on matches.
A results dialog shows the number of pages processed and items found.

Creating and Managing Dictionaries

Dictionaries are collections of text entries that the plug-in searches for. Each entry consists of a text string and an optional exemption code.

Dictionary Editor

The Dictionary Editor dialog provides full control over dictionary contents:

Add Entry — Type a word or phrase and optionally assign an exemption code.
Remove Entry — Delete a selected entry from the dictionary.
Search / Filter — Quickly locate entries in large dictionaries by typing a filter string.
Print — Print the dictionary contents for review or record-keeping.
Import from Text — Import entries from a plain text file (one entry per line).
Export to Text — Export the dictionary to a plain text file for backup or sharing.

Dictionary Storage

Dictionaries are stored as individual files in the plug-in's storage folder. The CDictionaryManager loads all dictionaries from this folder when you open the Dictionary Selection dialog.

Exemption Codes per Entry

Each dictionary entry can have an exemption code assigned to it. When the plug-in finds a match, the exemption code is written into the redacting annotation. This allows different entries in the same dictionary to carry different legal justifications.

Tip

Assign exemption codes at the entry level when different words require different legal justifications (e.g., names under one FOIA exemption, addresses under another).

Case-Insensitive Matching

By default, dictionary searches are case-insensitive, so an entry like "John Smith" will match "john smith", "JOHN SMITH", and other case variations. This behavior ensures thorough coverage when marking up documents.

Results Display

After markup completes, a results dialog displays:

Field	Description
Pages Processed	Number of pages scanned during the search.
Items Found	Total number of dictionary matches marked with redacting annotations.
Details	Additional information about the markup operation.

Note

Markup only places annotations — it does not permanently remove content. Use Redact Marked Content to execute the actual redaction.

How It Works

Creating and Managing Dictionaries

Dictionary Editor

Dictionary Storage

Exemption Codes per Entry

Case-Insensitive Matching

Results Display

See Also